Request an Interlibrary Loan
You may request books, DVDs and other media, government publications, conference papers, theses and dissertations through ILL. You cannot borrow films or software through interlibrary loan as Minnesota State, Mankato does not lend these materials to other libraries. Libraries seldom lend rare, fragile, or unique items that would be difficult or impossible to replace.
You may request articles from journals and magazines through ILL. Libraries usually scan or copy articles rather than lend whole issues of periodicals.
Average turn-around-time, from submission to receipt of the item for articles is 4 days. Average turn-around-time for books is 8 days. These are average times only and may vary a good deal. Most requests are filled in 1-3 weeks.
ILL will attempt to fill your request until your "not needed after" date has passed, so give us as much time as you have available.
Status of your requests
You can check the status of your ILL requests by logging into My Library Account.
Occasionally, ILL cannot fill your request because we are unable to identify a lending library or document supplier for the item you requested. You will be notified about any request that cannot be filled.
What does this status code mean?
CODE DEFINITION Cancelled your request has been cancelled Closed the request process has been completed. Article has been sent to you or book has been returned Expired your request has passed the need-by date that you indicated Locally Owned staff are checking the availability at MSU for the item you requested Locate failed your request requires further processing by staff to find lending libraries Loaned to Patron the item has arrived and has been checked out to you. Students: pick up at circulation desk; Faculty/Staff: check office mail or circulation desk. New you have submitted a new request New – Staff Review staff will review notes in your request or will add information for further processing Overdue the item you borrowed is overdue, return it immediately Recalled the item you borrowed has been recalled by the lending library, return it immediately Loaned to Library your item has been received and is being processed for you to pick up Renewal – Accepted the lending library accepted your renewal request - check new due date Renewal – Rejected the lending library rejected your renewal request - return by due date Returned you have returned the item to the MSU library Sent to Supplier your request has been sent to potential lending libraries Shipped the item you requested is being delivered to MSU Unfilled your request has not been filled yet, but we are looking for other potential lending libraries Waiting for Process your request will be processed and sent to potential lending libraries Waiting for Renewal Reply your renewal request is pending approval of the lending library Will be Supplied a library has indicated they will send the item you requested to MSU
Receiving ILL items
All interlibrary loan notices will be sent to your campus email account, so be sure to check your MavMail on a regular basis. Also, you can check the status of your requests by going to the library homepage and logging into My Library Account.
Receiving periodical articles
Most interlibrary loan requests for articles are filled electronically and posted to a website. You will receive an email notice explaining how to retrieve an article. You have 7 days and 5 viewings to copy or save your article from the website. If a lending library sends your article in paper format, we will mail the article to you, so please keep us up-to-date regarding your current address!
Receiving books, videos, and other "returnables"
ILL books, DVDs, and other loaned items can be picked up at Library Circulation on first floor. You will receive an email notice when interlibrary loaned items are available to pick up.
Delivery for faculty and staff
ILL books and other returnables are sent to your campus address unless you indicate that you wish to pick them up at Library Circulation. Most articles are posted to a website (see "Receiving periodical articles", above).
Loan periods and renewals
Interlibrary loan is intended for short term use of library resources. Lending libraries determine the loan periods for the items you request. Loans typically vary from one to four weeks. Find your due date on the bookmark included with the item you borrowed or check My Library Account.
Renewal decisions for ILL items are made by the lending libraries, not MSU.
To request renewals for ILLs, go to the library homepage and log into My Library Accounts. Select ILL active requests, select the item number, and select renew. If the item is already overdue, you must contact the ILL office to make a renewal request.
Check My Library Account daily for the lending library's decision. If the status of the loan does not change within a week, contack ILL staff.
Returning ILL items
Return ILL materials at Library Circulation or the ILL office on first floor. Do not return interlibrary loans in the Library book drops!
Your responsibilities + request limits
Please provide a complete and accurate citation for each item that you request.
You are responsible for the care and prompt return of borrowed materials. You will be billed for lost, damaged, or overdue materials. Do not allow others to use your Mavcard to borrow library materials.
Number of active requests is limited to 50 for all patrons.
You can request articles beyond these limits after they have been posted to a website. Books and other items must be returned to the lending library before you can make requests beyond the limits. Requests for increased limits may be granted, based on need.
ILL Status Codes
|Cancelled||your request has been cancelled|
|Closed||the request process has been completed. Article has been sent to you or book has been returned|
|Expired||your request has passed the need-by date that you indicated|
|Locally Owned||staff are checking the availability at MSU for the item you requested|
|Locate failed||your request requires further processing by staff to find lending libraries|
|Loaned to Patron||the item has arrived and has been checked out to you. Students: pick up at circulation desk; Faculty/Staff: check office mail or circulation desk.|
|New||you have submitted a new request|
|New – Staff Review||staff will review notes in your request or will add information for further processing|
|Overdue||the item you borrowed is overdue, return it immediately|
|Recalled||the item you borrowed has been recalled by the lending library, return it immediately|
|Loaned to Library||your item has been received and is being processed for you to pick up|
|Renewal – Accepted||the lending library accepted your renewal request - check new due date|
|Renewal – Rejected||the lending library rejected your renewal request - return by due date|
|Returned||you have returned the item to the MSU library|
|Sent to Supplier||your request has been sent to potential lending libraries|
|Shipped||the item you requested is being delivered to MSU|
|Unfilled||your request has not been filled yet, but we are looking for other potential lending libraries|
|Waiting for Process||your request will be processed and sent to potential lending libraries|
|Waiting for Renewal Reply||your renewal request is pending approval of the lending library|
|Will be Supplied||a library has indicated they will send the item you requested to MSU|
Please contact firstname.lastname@example.org or call 389-1473 or 389-5959 for help with these codes or if you have other questions.
Memorial Library absorbs the cost of obtaining materials through interlibrary loan, except in rare cases when the supplier requires prepayment.
Document delivery for distance students
If you are a student who lives 30 miles or more from campus or a professor on sabbatical, you can have MSU books and interlibrary loan books sent to you. Also, you can have articles from MSU or other libraries’ collections posted to a website. Click on Document Delivery for more information about this service.
ILL Services for Other Libraries
|Interlibrary LENDING||Copy Policies|
|How to submit requests||Delivery options|
|Loan Policies||How to Contact us|
Minnesota State University, Mankato's interlibrary loan service provides loans and copies of materials owned by MSU's Memorial Library and Music Library to other academic, public, and special libraries. We cannot fill requests submitted directly by individuals who are not affiliated with MSU. Those patrons may request loans and copies of our materials through the interlibrary loan services of their own libraries.
We participate in the MnPALS and OCLC interlibrary loan networks and are members of SMILE, Minitex and LVIS. Our OCLC symbol is MNM.
MSU's interlibrary loan office is staffed during business hours Monday through Friday. The office is closed on major holidays and from December 24 through January 1 each year.
We accept requests from other libraries through the MnPALS (Aleph) and OCLC ILL networks as well as ALA and IFLA forms, Ariel, fax, and e-mail. Sorry, no telephone requests or rush service.
Please provide complete, accurate citations for all requests
Our loan period for print materials is 28 days. Our loan period for audiovisual materials is 21 days. All loans are subject to recall if needed by our patrons.
Request renewals before materials are overdue. No renewals for AV items.
Borrowing libraries are responsible for damaged or lost materials.
We will copy up to 50 pages per request.
MSU, Mankato is a reciprocal supplier. We do not charge Minitex, LVIS and other free suppliers. We charge other libraries what they charge ($10 minimum). We participate in OCLC's ILL Fee Management (IFM) system.
We ship loans via the Traverse des Sioux (TDS) and Minitex courier systems whenever possible. Standard delivery for other loans is U.S. Mail - Library Rate. If you want delivery via Federal Express, please supply your FedEx account number.
We ship copies via Ariel whenever possible. Standard delivery for other copies is U.S. Mail - First Class. If you want delivery via fax, please supply your fax number.
Have questions? Contact us!
How to contact us
Minnesota State University, Mankato
PO Box 8419
Mankato, MN 56002-8419
507-389-5959 or 507-389-1473 (voice)
Contact the ILL Office at (507) 389-1473 or 389-5959, or the Reference Desk at (507) 389-5958 for further information.
ILL office hours during the academic year : M-F, 8 a.m. to 6 p.m., Summer hours M-F, 8 a.m. to 6 p.m.