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Minnesota State University, Mankato
Minnesota State University, Mankato

Reserves Policy

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The print and electronic reserve collections at Memorial Library allow faculty to place readings for their students in a central location. The reserve collection includes both library owned materials and faculty owned materials. The following policy and procedures for reserves were devised to provide better access and maintenance of this collection.

1. Reserve requests will be processed in the order they are received. It is suggested reserve requests be submitted one week prior to the date required so the material is available for students by the date needed. If you are using copyrighted materials for electronic reserve more than once, either for the same course or for a different course, we must obtain copyright permission before placing the material on electronic reserve. Please submit requests which will need copyright permission well in advance of the date in which the reserve is needed by students. Some rightsholders grant copyright permission immediately, while others may take months to grant or deny permission.

2. Reserve request forms may be completed online: from the library homepage under "Services for.., Minnesota State Mankato Faculty". Reserves may also be dropped off and a paper form filled out at the front circulation desk in the library or sent through intra-campus mail to: Steve Johnson, Reserve Technician, Minnesota State Mankato Box ML3097. If you have any questions, please feel free to call Steve Johnson at 507-389-5065, or e-mail at

3. Only one copy of materials such as course syllabi, lecture notes, sample tests, and journal articles need to be provided for electronic reserves. Many times journal articles can be linked to library databases instead of scanning them into electronic reserve. Materials in the electronic reserve collection will not be duplicated in paper format in the traditional reserve collection.

4. If your materials have been placed on electronic reserve you will need to give your students the password assigned to the articles for them to access the electronic reserves. If the material is on electronic reserve it can be accessed through the library home page at, click on Course Reserves. Materials on electronic reserve will be available to students 24 hours a day.

5. Personal or library owned copies of books, pamphlets or other monographic publications may be placed on hard copy reserve. The library does not assume responsibility for professor owned materials placed on hard copy reserve. Please note we place clear tape on all materials placed on hard copy reserve. Hard copy reserves may have a check out period of 2 hours, 4 hours, 1 day, 3 days, or 7 days.

6. When the reserve material is ready, you will receive email notification. Please wait for the email notice before informing your students the materials are on reserve. Students will need to ask for hard copy reserves by the reserve call number at the front circulation desk on the first floor of the library.

7. Materials are removed from reserve when indicated on the reserve request form and personal copies of materials are returned as soon as possible. Statistical information on student use of materials will be sent to aid in the evaluation of future reserve requests.