The print and electronic reserve collections at Memorial Library allow faculty to place required readings for their students in a central location. The reserve collection includes both library owned materials and faculty owned materials. The following policy and procedures for reserves were devised to provide better access and maintenance of this collection.
1. Only REQUIRED
non-textual materials should be placed on reserve; suggested reading materials should not be placed on reserve. Materials will
remain on reserve during the academic period they are required reading.
2. Reserve requests will be processed in the
order they are received. It is suggested reserve requests be submitted one week prior to the date required to guarantee the
material is available for students by the date needed. If you are using copyrighted materials more than once, either for the same
course or for a different course, we must obtain copyright permission before placing the material on electronic reserve. Please
submit requests which will need copyright permission well in advance of the date in which the
reserve is needed by students. Some rights holders grant permission immediately, while others may take months to grant
or deny permission.
3. The completed Reserve Request forms should be given directly to the Reserve Library
Technician on the second floor of the library to assure all questions regarding the request can be immediately resolved. If
you have had items on reserve before, you may send the completed Reserve Request forms and materials to be placed on reserve
through intra-campus mail to ATTN: Reserve Technician, MSU Box ML3097. If you have any questions, you may call the Reserve
Technician at 507-389-5065, or e-mail him at Steven.Johnson-2@mnsu.edu
4. Only one copy of materials such as
course syllabi, lecture notes, sample tests, and copies of articles need to be provided for electronic reserves.
The library will not make reproductions of materials being placed on electronic reserve. Materials included in the
electronic reserve collection will not be duplicated in paper format in the traditional reserve collection. In order
to maintain quality images, clear, clean, one sided copies must be submitted. Faculty should view electronic reserves
online to determine if they are legible enough for student use. If dissatisfied with the electronic reserve quality,
faculty should submit a more legible copy for use. Materials being placed on electronic reserve will be returned as
soon as they are loaded into the system.
5. Personal copies of books, pamphlets or other monographic
publications may be placed on hard copy reserve. The library does not assume responsibility for professor
owned materials placed on hard copy reserve. Please be aware we place clear tape with a barcode, call number, and
reserve stickers on all materials placed on hard copy reserve. Personal copies will be returned at the end of the
reserve period.
Please note: Some library owned materials may need to be recalled from library users before they are placed on reserve.
6. When reserve material is ready for circulation, you will receive notification. Please wait for the notice that the materials have been placed on reserve before notifying your students the materials are on reserve. When the Reserve Request form is returned, the hard copy reserves will have a call number assigned. It is a great help to your students if you give them the reserve call numbers assigned to the individual materials. Students will need to ask for hard copy reserve materials by the reserve call number, at the circulation desk on the first floor of the library. If your materials have been placed on electronic reserve you will need to give your students the password assigned to the articles for them to access the electronic reserves. If the material is on electronic reserve it can be accessed through the library home page at lib.mnsu.edu.
7. Hard
copy reserves may have charge out periods of 2 hours, 1 day, 3 days, or 7 days. Materials on electronic reserve
will be available to students 24 hours a day.
8. Materials are removed from reserve when indicated
on the Reserve Request form and personal copies of materials are returned as soon as time permits. Statistical
information on student usage of materials will be sent to each instructor to aid in the evaluation of future reserve
lists.
9. The maximum length of time materials may remain on reserve is one year, at which time they
must be removed in order for statistical information on student usage to be reported to the instructor for
evaluation.
10. We would be happy to provide you with a supply of Reserve Request forms and please
do not hesitate to call if you have any questions.
Steve Johnson, Reserve Technician
Phone: 507-389-5065 E-mail: Steven.Johnson-2@mnsu.edu
2 nd Floor, Memorial Library, Room 2043A, MSU
Box ML3097
