shortcut to content
Minnesota State University, Mankato
Minnesota State University, Mankato

Checkout Policies & Procedures

Page address:

Who May Borrow

  • Students, faculty, and staff from MSU - must present MavCard
  • Students from other colleges and universities in Minnesota - must present student ID
  • MSU Alumni & Emeriti with MavCard.
  • Public library patrons carrying a valid Minnesota public library card

Checkout periods

  • Undergraduate student loan period for books: 21 days
  • Graduate student loan period for books: end of semester
  • Faculty/staff loan period for books: end of academic year
  • Community & alumni loan period for books: 21 days
  • For items with shorter loan periods, such as videos and music CDs (7 days), loan period is the same for all patron classes.

Types of notices

  • Courtesy Notice -- reminder of upcoming due date
  • Overdue Notice - return or renew immediately to avoid late fees
  • Loan Recall Notice -- A recall means that someone else has requested the book. Please
    return book by the due date listed.
  • Overdue/billed Notice -late fees and default replacement cost have been billed to your account.
    Please return items immediately.

Most library materials check out for 3 weeks and can usually be renewed.

You are responsible for all materials checked out with your MavCard. This includes reviewing receipt or checking online library account to confirm due date.

Notices will be sent to your email address. Please follow the instructions in the email to avoid late fees. Email notices are sent as a courtesy. Failure to receive a notice does not change the obligation of the borrower to return or renew the material on time. It is the responsibility of the borrower to update their contact information.

Renewals can be done from within your online library account or in person at the library. Materials cannot be renewed if they have been requested by another library user.
Overdue materials cannot be renewed online.

Once an item is late enough to be marked overdue/billed, you will be charged the full default replacement cost. If you are billed for replacement costs, bring back the overdue/billed item; replacement charges will be cancelled. If replacement cost is paid, payment can be refunded if item is found and returned within 6 months of original due date.

If item is damaged, a repair fee may be charged. Amount depends on the value of the item and extent of damage as assessed by the Library. Borrowers may also receive fines for misuse of materials or services or damage to materials. Misuse can include ignoring recall notice or failure to leave a group study room in a timely fashion.


Items that cannot be renewed: Study Room Keys, Equipment, and Course Reserves.
3 options for Renewing Library Materials

1. Renew ONLINE (easiest and fastest)

a. Go to My Library Account at
b. Login in with StarID and password
c. Select Renew All Items or check the box of item(s) you wish to renew, and then click on Renew Selected Items
d. New due date will appear if renewal was successful OR if item cannot be renewed, a message will appear explaining why.
e. If item is an Interlibrary Loan, renewals are granted or denied by the library that owns the item. You will need to check your borrowing record again in 3 - 5 days to see whether renewal was granted. Overdue ILL items cannot be renewed online. ILL questions? Contact or 507-389-1473


Reply to Minnesota State Mankato Library Courtesy or Overdue notice to request a renewal.
Renewals request by email to must include your name, MavCard barcode or Tech ID and the item barcodes you wish to renew.


Bring your MavCard to the Circulation Desk and ask staff to renew your library materials.
Unless items are already overdue, you do not need to bring in items to be renewed.


Library materials can be returned in a number of places. All items can be returned to the Circulation Desk whenever the library is open. When the library is closed, materials can be turned in at book drops on either side of the library (see map for locations). The book drop on the south side of the library, near the fountain, is in the alcove near the bike racks. The book drop on the north side is across from Preska Hall, in the alcove next to the receiving door.
book drop                   

Music Library returns can be put in the Music Library book drop, located next to the door of the Music Library. Music Library returns can also be returned at Memorial Library at the Circulation Desk or in the book drops.
book drop

Note: Equipment and other oversized items can only be returned to the front Circulation desk. They will not fit in the book drops.
book drop

Holds and Recalls

Holds (Request Item)
Patrons may use the MSU Library Catalog to place holds on materials checked out by another person using the Request Item button. When the requested materials are returned, you will receive an email notice that the materials are now available for use. Materials will be held for one week only. Alternatively, you can request the unavailable item via InterLibrary Loan - include note that item is unavailable. (Please note: textbooks being used in MSU courses are not available through ILL.)
If you receive a Loan Recall Notice, it means someone has requested that book. Please return book by the due date indicated on the notice. Books can be recalled after three weeks. If recalled materials are not returned by the new due date, a block will be placed on your library record.

Billing Charges

Collection Fine or Fee Replacement Charge
Books - General Collection, Best Sellers, New Books, etc NA $100
Books - ERC Juvenile Collection NA $30
DVD, VHS $5 1st night fine /$1 per day after fine $200
Interlibrary Loan Materials $10 $100
Music CDs & scores NA $100
Reserve Materials (books, DVDs, CDs, keys) $15.50 + $.50 per/ hour fine $200
Equipment-- Camera, Laptop Computer, Tablet, Video Projector, etc $25 per day fine $2000
Other formats -- maps, etc. NA $100


Late fees and replacement charges appear on your library account and are reported to Student Financial Services. Payments must be made to the university cashier's office.

Unpaid bills:

  • will block your library privileges
  • will block your course registration
  • will block graduation
  • will block transcripts
  • will be sent to a collection agency by the university business office


Reply to email notice or contact a staff member listed below to inquire about library fines, charges, or overdue notices.

Circulation Services Staff:

Zach Koenig   Phone: (507)389-5064   Email:

Kelly Nelson   Phone: (507)389-5472   Email:

Joni Myers      Phone: (507)389-1885   Email: