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Minnesota State University, Mankato
Minnesota State University, Mankato

Checkout Policies & Procedures

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Table of Contents

  1. Who May Borrow
  2. Placing Holds on Materials Which are Checked Out
  3. Recall
  4. Renewals
  5. Overdues
  6. Lost Materials and/or Equipment
  7. Loan Periods

Who May Borrow

  • Students and staff from MSU
  • Students from other colleges and universities in Minnesota
  • MSU Alumni
  • Public library patrons carrying a valid Minnesota public library card

New graduate students
Graduate privileges are not always given automatically upon registration. Graduate students should check with Circulation Services staff to assure that they are receiving appropriate privileges.

Graduate Students not registered: Graduate students not registered for the current semester will appear as expired users in the circulation system. Upon request, alumnus status will be granted. This status must be renewed each term. Alumni may borrow most materials for three weeks. Other loan periods are listed below. Upon registration, the student must notify the library if graduate checkout privileges are desired. Contact circulation services for more information.

Placing Holds on Materials Which are Checked Out

Patrons may use the MSU Library Catalog to place holds on materials checked out by another person. When the materials are returned, notice is sent to the borrower who made the request indicating that the materials are now available for use. Materials will be held for one week only.


When a hold has been placed, materials may be recalled any time after an item has been checked out longer than three weeks. Materials needed for reserve may be recalled at any time. Patrons are given a reasonable time to return recalled materials. If recalled materials are not returned by the prescribed date, a hold will be placed on the borrower's records. Recalled materials cannot be renewed.


Renew Library Materials 3 Ways


This is the easiest way to renew. Go to: My Library Account

a. Go to:
b. Select: My Library Account
c. Enter: Username (14 digit barcode that begins 20101....on back of your MavCARD)
d. Enter: Password (Usually last name)
e. Select: Login to see list of My Checked Out Items
f. Check the box of item(s) you wish to renew, then click on Renew Selected Items or Renew All Items
g. New due date will appear if renewal was successful OR if item cannot be renewed, a message will appear explaining why.


Bring your MavCard to the Circulation Desk and ask staff to renew your library materials.
No need to bring the items you wish to renew.


Or reply to Minnesota State Mankato Library Courtesy or Overdue notice to request a renewal.

Renewal requests by email must include your name, MavCard barcode or Tech ID and the item barcodes you wish to renew.
Equipment and course reserves cannot be renewed.

You may request assistance from Circulation Services staff on second floor of Memorial Library or call 507-389-5064 or 507-389-5472.

Important Renewal Reminders - items CANNOT be renewed if:

  • If another library patron requests an item you have borrowed, the item cannot be renewed.
  • If you are faculty or a graduate student with longer borrowing privileges and a patron requests an item you have checked out for the semester, the check out period will be shortened, the due date will change, and the item must be returned by the new due date. You will be notified if someone else requests the item.
  • If an overdue item goes to bill, the item cannot be renewed.

Overdue Materials

Responsibility for the timely return of materials is placed on the borrower. Materials not renewed or returned are considered overdue and are subject to a replacement charge as well as a $10.00 per item, non-refundable overdue processing fee. Items which have incurred these charges and fees cannot be renewed. Avoid this penalty by returning or renewing your materials on time.

Requesting renewal of an Interlibrary Loan...

a. Go to:
b. Select: My Library Account
c. Enter: Username (14 digit barcode that begins 20101...on back of your MavCARD)
d. Enter: Password (Usually last name)
e. Select: Login to see list of My Checked Out Items
f. Select ILL Requests (in right-hand column) to view your interlibrary loans.
g. Check the box of ILL item(s) you wish to renew then click Renew Selected ILLs or Renew All ILLs.
h. Check your borrowing record again in 3 - 5 days to see if renewal was granted. If there is no due date change, please contact the ILL Office. Renewals are granted or denied by the library that owns the item.

Other ILL renewal information...

  • You should request renewals before due date.
  • Overdue ILL items cannot be renewed online.

ILL renewal questions?

  • Email: OR
  • Phone: 507-389-1473
  • Visit the Interlibrary Loan Office, ML 1034 (first floor), Memorial Library


Responsibility for the prompt return of materials is placed on the borrower. Materials not renewed or returned by the due date are considered overdue and are subject to an overdue service charge. A hold will be placed on the academic records of anyone who has not returned materials or equipment and/or paid overdue service charges in accordance with library policies. Persons whose records have holds placed on them will not be allowed to register, receive transcripts, or grades. Holds on records may be cleared by paying the overdue service charge in the MSUM Business Office.

Lost Materials and/or Equipment

All costs for lost or unreturned materials and equipment will be charged to the person in whose name they were checked out.

Loan Periods

See list below. Patrons are responsible for noting the due date on borrowed materials and equipment. Generally, materials can be checked out according to the following loan periods. Materials can be renewed online through My Library Account, by e-mail, or in person. Short term loans that are overdue will accumulate fines. Borrowers will be billed for lost or overdue materials. A non-refundable processing fee of $10 per item is assessed for all billed materials.