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Minnesota State University, Mankato
Minnesota State University, Mankato

Records Retention Schedules

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Retention Schedules

What is a Retention Schedule?

A Retention Schedule is a guideline departments follow for storing of all records, both active and inactive. The retention schedule also identifies what happens to the records when they are no longer needed within the department. MSU departments must follow the appropriate MSU retention schedule. If records do not fit the retention schedule, please contact the University Archives for more information.

Draft Retention Schedules

The University Archives is in the process of consolidating the campus records retention schedules. Draft copies will be placed here and available for review.

MSU General Records Schedule - for all campus units.
MSU Student Records Schedule - for all departments that maintain student information.

Please send comments to the University Archives.

What Happens to Records?

Low use records may be transferred to the University Records Center for temporary storage. When records have reached the end of their required retention period the University Archives staff will contact the department about scheduled disposition. This may mean shredding or archiving as appropriate. All shredding will be handled by the MSU contracted shredding company.